Repair and assessment of the IDS alarm system and Softcon access control system (one controller, two readers) at Land Bank's Kroonstad branch. Bidders submit a VAT-exclusive quotation valid for 120 days with tax, CSD and SBD forms. Closes 28 October 2026 at 13:00.
The Land and Agricultural Development Bank of South Africa (Land Bank) has issued a Request for Quotation (RFQ) for the repair of the security systems at its Kroonstad building. The scope covers two systems: first, the IDS alarm system, which requires assessment and repair; second, the Softcon access control system, which consists of one controller and two readers. Bidders must price the work to cover all costs, including any assumptions, exclusions and estimates, because Land Bank will not consider price adjustments after submission. Quotations must exclude VAT, with VAT shown separately, and remain firm for the full contract duration and valid for 120 days. The RFQ is issued by the Supply Chain Management office, with Yolanda Dladla as the contact person. Quotations must be emailed to Ydladla@landbank.co.za and Quotations@landbank.co.za by the closing time.
The evaluation is conducted in two stages. Stage one is a mandatory compliance check. Bidders must submit a quotation that meets the specification, proof of good standing with SARS (verified through the Central Supplier Database or a SARS e-filing PIN), proof of CSD vendor registration, a fully completed and signed SBD 4 disclosure form, and a completed SBD 6.1 preference points claim form. Land Bank may request outstanding essential documents within 5 working days, and failure to provide them will render the bid non-responsive. Stage two evaluates price and specific goals under the 80/20 or 90/10 preference point system, with points for B-BBEE status (Level 1 to Level 4) supported by a valid B-BBEE certificate or sworn affidavit. Bidders must also provide a vendor accreditation form, banking confirmation, certified identity documents for shareholders and directors, and a confidentiality agreement if awarded. The preferred bidder may be subject to due diligence, FICA and PEP screening, and KYC document checks.
This is a small, single-site repair contract, but it carries strict compliance requirements that can disqualify bids if not met. Suppliers should note that the SBD 1 form on the tender document shows a closing date of 13 October 2026, while the RFQ cover letter and the eTenders listing show 28 October 2026 at 13:00. Bidders should confirm the closing date directly with the contact person before submitting. The total contract value is not stated in the document. Successful bidders gain a government-linked client relationship and an opportunity to build a track record with a state-owned financial institution.
This tender suits security systems integrators, electronic security installers, and technicians with experience in IDS alarm systems and Softcon access control platforms. Applicants should be registered on the National Treasury Central Supplier Database, hold a valid SARS tax compliance PIN, and be able to provide a B-BBEE certificate or affidavit to claim preference points. Small and medium enterprises in the Free State region, particularly those near Kroonstad, may be well positioned given the site-specific nature of the work. General contractors or businesses without electronic security expertise are unlikely to be a good fit.
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