Electric Submersible Pumps Supply and Delivery

Polokwane Municipality, through its Community Services Directorate (Disaster Management and Fire Services business unit), invites bids for the supply and delivery of electric submersible pumps under a three-year contract. The contract runs for three years from the signing of the Service Level Agreement (SLA). The technical specifications are: power output of 2.2kW, outlet diameter of 76mm, voltage of 220V at 50Hz, maximum flow of 38 (unit not stated in the document, likely cubic metres per hour), and maximum head of 16 (likely metres). The equipment must be NFPA and SANS approved. The Special Conditions of Contract state that no deviation from the specifications is permitted, because the pumps are specialised equipment. Every pump must be tested before any invoice is signed off, and the municipality may refuse delivery if these conditions are not met. The successful bidder must deliver and offload the pumps at the Ladanna main station.

Bidders must attend a compulsory briefing session on Tuesday, 3 November 2026 at 10:00 in the Executive Lounge (1st Floor) of the New Peter Mokaba Stadium Complex. Non-attendance renders a bid non-responsive. Bids close on 24 November 2026 at 10:00 and must be deposited in the bid box at the Civic Centre, corner of Landdros Mare and Bodenstein Streets, Polokwane. Bids remain valid for 90 days from the closing date. Mandatory documents include a valid Central Supplier Database (CSD) number, a valid tax compliance status certificate, a fully priced and signed pricing schedule (MBD 3.1), completed standard forms (MBD 1, 4, 5, 6.1, 8 and 9), certified ID copies of all directors or shareholders, proof that municipal rates and taxes are paid (not older than three months), and signed reference letters from previous clients. Bidders must also provide a guarantee of spare parts availability for at least five years and written confirmation of warranty support. The GCC requires a minimum warranty of 12 months from acceptance, and pricing escalation is calculated at the consumer price index at each contract anniversary.

Evaluation follows a two-phase process. In the first phase, bidders must pass administrative compliance. In the second phase, functionality is scored out of 100, with 60 points for relevant experience (5 or more similar projects earns full marks) and 40 points for financial standing, and bidders must score at least 80 points to proceed. Qualifying bids are then evaluated on an 80/20 basis, with 80 points for price and 20 points for specific goals (black, female, disabled and youth ownership of 51% or more, and residence within the Polokwane Municipality jurisdiction). The municipality is not obliged to accept the lowest bid. Note that the source document contains some inconsistencies, including the word 'submissable' in the title, missing units for flow and head, and a category listed as 'Services: General' for what is essentially a goods supply contract. Interested bidders should verify these details directly with the municipality's contacts before submitting a bid.