Supply and Delivery of Cold-Weather Clothing and Bedding

The Department of Forestry, Fisheries and the Environment (DFFE) has issued Request for Quotation (RFQ) DFFE RFQ 263 PPE (2026/27) for the supply and delivery of new winter clothing, bedding and specialised cold-weather gear. The tender is advertised under the title 'Supply and Delivery of PPE', although the itemised specification covers a broader range of goods than conventional personal protective equipment. Suppliers should review the full item list carefully before quoting. The requirement comprises 12 line items totalling approximately 1,280 units. These include 100 winter sheets (100% cotton), 80 winter duvet cover sets (100% cotton percale, 200 thread count), 150 pairs of wrist-length freezer gloves with a cowhide leather shell, thinsulate lining and PVC gauntlet cuff, 100 duvet inners (50/50 poly-cotton), 100 boot inners for specialised footwear, 90 polar fleece jackets, 260 long johns (bamboo and polyester blend, sizes S to XXXL), 150 navy blue woollen balaclavas, 80 waterproof trousers with a Gore-Tex 3L or similar laminate and fully sealed seams, 20 UV-protective sport snow goggles that fit over spectacles, 2 king-size duvet cover sets (260 cm x 230 cm), and 150 black fleece wind-block balaclavas. Where brand names or pictures are shown, equivalent products meeting the stated specifications will be considered. Colour and size requirements are specified for several items, and white, pink and floral bedding is excluded.

Delivery is required to the DFFE East Pier Shed, East Pier Road, V&A Waterfront, Cape Town. Bidders must attend a mandatory site visit on 10 November 2026 to verify products and specifications. The venue is DFFE East Pier, V&A Waterfront, 1st Floor. Bidders who do not attend, or who fail any other mandatory requirement, will be disqualified. Quotations must be submitted by email to RFQCT@dffe.gov.za by the closing date of 19 November 2026 at 11:00. Late submissions will not be considered. Quotations must be on the supplier's letterhead and include itemised pricing with VAT shown per item, delivery costs, applicable taxes, validity period, banking details, contact details and a valid Central Supplier Database (CSD) number. Prices must be firm until delivery, and quotations are valid for 90 days from the closing date unless stated otherwise. Mandatory forms include SBD 4 and SBD 6.1. Bidders must also be tax compliant for the full contract term, with a valid SARS tax status PIN or CSD report.

The evaluation uses the 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific goals cover more than 50% ownership by Black people, women or people with disabilities, and must be supported by the required documentation, such as a B-BBEE certificate or sworn affidavit, CIPC ownership certificate and, for disability claims, a medical certificate. Joint ventures must submit a consolidated B-BBEE certificate. No goods may be delivered before an official order is issued, and late delivery may result in cancellation and possible listing on National Treasury's database of restricted suppliers. Suppliers should note that the RFQ states the preference system threshold differently in different sections, so clarification from the contact person, Luxolo Matiwana (021 493 7244), may be advisable before submitting a quotation.