Server Room Environmental Management System & Support

Makhado Local Municipality (Limpopo) invites suitably qualified service providers to supply, deliver, install and commission a server room environmental management system, together with a quarterly support and maintenance plan covering three years. The tender is listed as Tender 57 of 2026 (Ref 8/3/2/193, Notice 110/2026) and is classified under information service activities. The system is intended to monitor and manage the environmental conditions of the municipality's server room, which protects critical ICT infrastructure and supports continuity of municipal services. The scope covers the procurement of the hardware and software components, their delivery to the municipality, installation and integration within the server room, commissioning and testing, and a structured quarterly support and maintenance programme for the full three-year contract period. Bidders should provide a clear solution design, product specifications, a commissioning plan and a maintenance schedule with defined response and service levels.

Bidders should note that the tender is evaluated on an 80/20 preferential points system, with functionality assessed as part of the evaluation for this item according to the published tender specification. The full specification, evaluation criteria and special requirements are contained in the bid documents, which can be obtained from the Procurement Office at B043, Ground Floor, 83 Krogh Street, Civic Centre, Makhado, for a non-refundable fee of R600.00 per document, or downloaded free of charge from the National Treasury eTenders portal or www.makhado.gov.za. The bid documents become available from 3 November 2026. The published closing date is 30 November 2026, but the closing time and the exact date for this item should be confirmed in the bid documents, as the advert lists several closing dates. Bids must be sealed, clearly marked and deposited in the tender box at the foyer of the main entrance to the Civic Centre. Bids must remain valid for 90 days after closing, and late, incomplete, unsigned or emailed submissions will not be evaluated.

Mandatory compliance documents include a valid SARS tax compliance status PIN, a copy of company registration documents (CK), certified copies of owners' ID books not older than three months, proof of municipal rates payment not overdue for more than three months or a formal lease agreement, and a full Central Supplier Database (CSD) report. These must be provided for both the entity and its directors, and all service providers doing business with the municipality must be registered on the CSD. Certified copies of documents are not accepted in place of the originals specified. The advert also lists CIDB grading and electrical registration requirements (CIDB 03EP or higher, ORHVS certificate, wireman's licence, and registration as an electrical contractor), but these appear to relate to the electrical tenders in the same notice and may not apply to this item. Bidders should verify with the procurement contacts, Ms P Mudau or Mr M Ramabulana at (015) 519 3044/3024, whether any CIDB or electrical requirements apply before submitting. The municipality is not bound to accept the lowest or any bid.