Three-year contract for the supply, delivery, installation, servicing, refilling and maintenance of fire extinguishers, hose reels and hydrants across Joe Gqabi District Municipality facilities and fleet. Bidders must be SAQCC Fire registered and meet SANS 1970, SANS 1567, SANS 1910 and SANS 1475 requirements, with a 24-hour emergency response. Preference is given to businesses located within the Joe Gqabi district.
Joe Gqabi District Municipality in the Eastern Cape is inviting bids for a three-year, as-and-when-required contract covering the supply, delivery, installation, servicing, inspection, testing, refilling, maintenance and replacement of fire safety equipment. The scope includes portable dry chemical powder (DCP) extinguishers in 2.5 kg, 4.5 kg and 9 kg sizes, CO2 extinguishers in 2.5 kg and 4.5 kg sizes, and silent clean-agent extinguishers for IT infrastructure, along with fire hose reels, hydrants and associated accessories. Services must be provided across the municipality's head office at Ekhephini (Barkly East), sub-offices in towns including Maletswai, Jamestown, Burgersdorp, Steynsburg, Venterstad, Oviston, Lady Grey, Sterkspruit, Nqanqarhu, Ugie and Tlokoeng, water and wastewater treatment works, technical depots, fire stations, disaster management centres and the full district-wide municipal fleet.
All installations and maintenance must be carried out by a supplier registered with SAQCC Fire, in compliance with the Occupational Health and Safety Act (Act 85 of 1993), NRCS regulations, municipal fire safety by-laws and applicable SANS standards. Successful bidders must submit a methodology covering servicing schedules, quality assurance, defect management and reporting, and must deliver a comprehensive annual servicing programme within 30 days of appointment. Key service levels include delivery of new equipment within five working days of a purchase order, a 24-hour response to emergency call-outs, same-day attention to dangerous defects, rectification of defective workmanship within two working days, and inspection reports within two working days of each service. Equipment must be new, carry a minimum 12-month warranty, and defective items must be collected and replaced at the supplier's cost.
Pricing must be market-related and fixed for the first 12 months, with CPI escalation applicable from months 13 and 25, and all operational costs, labour, materials and compliance included. Evaluation is on an 80/20 price and preference basis, with functionality scored on company experience and performance references (minimum 30 of 60 points required), and specific goals covering HDI ownership and local business location. Bids must be submitted by 12:00 on 30 November 2026 at the municipal tender box in Ekhephini, with a 120-day validity period. This contract offers a stable, recurring revenue opportunity for accredited fire safety service providers with established regional presence.
Accredited fire safety equipment suppliers and service providers registered with SAQCC Fire, particularly those with established operations in the Joe Gqabi District or the Eastern Cape, which earn additional preference points. Businesses should have proven experience in fire extinguisher servicing, refilling and installation, the capacity to respond within 24 hours, and the ability to hold adequate stock and provide certified compliance documentation. Small, medium and HDI-owned businesses may also benefit from the specific goals scoring.
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