Supply, installation, testing and commissioning of new air-conditioning kits for Phelophepa health train accommodation coaches, over a three-year period. Bidders must meet OEM performance specifications (EER of at least 3.2, indoor noise up to 40 dB(A)), hold SAQCC and SARACCA certification, and attend a compulsory site briefing.
Transnet Engineering, an operating division of Transnet SOC Ltd, is seeking a qualified contractor to supply, fit, install, test and commission new air-conditioning kits for the accommodation coaches of the Phelophepa health train, which provides mobile healthcare services across South Africa. The contract covers Phelophepa 1 and 2 and is structured for a period of three years. The work is governed by technical specification PD-PDC-NAT-SPEC-0085 (Revision 4, October 2026), which sets out the equipment, performance and documentation requirements.
The scope includes the supply and integration of eight mid-wall evaporator units with matching condenser units (specified as Daikin 9000 BTU inverter-driven models, or approved equivalents), eight remote controls or factory remotes, and eight sets of flexible A/C hoses with fittings. The package also includes custom-manufactured evaporator covers and door louvres matched to compartment colours and 32 mm door thickness, two fresh-air fans (VZE250CB or the latest model meeting the existing fresh-air fan specification), four extraction fans, fresh-air ducting with inlet and outlet louvres, an 80-metre four-core silicone cable run between indoor and outdoor units, and grills matched to the toilet and shower ceilings. Performance requirements include indoor noise not exceeding 40 dB(A) under normal operation, with OEM test certificates to be supplied as validation. Every unit offered must achieve an energy efficiency ratio (EER) of at least 3.2 W/W, supported by manufacturer documentary proof submitted with the tender. Compliance with SANS 941, SANS 10103 and SANS 54511-3 is required, along with all applicable South African legislation.
The warranty requirement is 12 months of OEM factory warranty on all supplied equipment, with an optional extended 12-month warranty that bidders should price separately. Successful bidders must supply three complete sets of operating and maintenance manuals, including fault-finding, diagnostics and installation instructions. All installation technicians must be SAQCC registered, and proof of certification must accompany the bid. Bidders must attend a compulsory site briefing at the Coaches Admin Building, 19 Voortrekker Road, Salt River, and submit a certificate of attendance; absence results in disqualification. Evaluation is based on an 85% minimum technical threshold, which considers clause-by-clause compliance, product brochures, delivery lead time (three weeks or less scores highest), certified SAQCC and SARACCA certificates, and at least four reference letters from previous rail or similar installations. Transnet may verify past supply and installation work. Price is weighted at 80 points and specific goals at 20 points, including B-BBEE status, black women-owned and black youth-owned participation, and local HVAC content of at least 60%. Bidders should also note the 180-business-day bid validity period, the electronic pricing requirement on the Transnet eSupplier portal, and the possibility of security clearance being required for personnel.
For qualified HVAC contractors, this tender offers a three-year engagement on a high-profile public-sector rail asset, with the opportunity to demonstrate expertise in mobile and rail-specific installations. Early preparation is advised: the compulsory briefing, certification requirements, reference letters and detailed technical compliance schedules all need to be in place before the closing date of 20 November 2026.
This tender suits HVAC contractors and installers holding current SAQCC and SARACCA certification, with SAQCC-registered technicians able to carry out rail-environment installations. Authorised distributors or partners of OEM brands such as Daikin are well placed to meet the equipment and warranty requirements. Companies with strong B-BBEE credentials (Levels 1 or 2), black women-owned or black youth-owned enterprises, and suppliers able to demonstrate at least 60% local HVAC content will benefit from the specific goals points. Businesses without a Western Cape presence, or those unable to provide four or more recent reference letters, should carefully assess their competitiveness before bidding.
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