The Road Accident Fund seeks a service provider to inspect, service and maintain all fire extinguishers and hose reels at its Menlyn office in Pretoria. Bidders must meet RAF security and POPIA data protection requirements. Closing date: 11 November 2026.
The Road Accident Fund (RAF) has issued a request for quotation (RFQ, reference PR10119244) for a suitable service provider to service all firefighting equipment at its Menlyn office in Pretoria, Gauteng. The scope covers the portable fire extinguishers and hose reels installed at the premises. Servicing typically includes visual and functional inspection, testing, recharging or replacement of consumables where required, and the issuing of service certificates or tags to confirm each unit's compliance and operational readiness. The work supports the building's fire safety obligations and helps ensure that equipment is available and in working order in an emergency. Bidders should review the full RFQ document for the exact equipment schedule, service frequency, response requirements and certification standards.
The RFQ bundle includes a Standard Bidding Document (SBD 4), the SBD 6.1 preference points form under the Preferential Procurement Regulations 2022, and a Technical and Organisational Security Measures annexure. The security annexure is written for the handling of confidential files, records and data, and it requires the appointed provider to comply with the Protection of Personal Information Act (POPIA), 4 of 2013. It includes requirements for secure document handling, access control, incident reporting, cybersecurity, subcontractor oversight and audit rights. Because the annexure is framed around records management, bidders should seek clarification from the RAF on whether the contractor will have any access to RAF files or personal information during the servicing work. Any such clarification should be requested before the closing date.
For eligible businesses, this tender offers a defined, recurring maintenance contract with a government entity that has a stable payment record. It is well suited to accredited fire protection and safety service providers that can demonstrate technical competence, valid certifications and relevant experience. Bidders should ensure they are registered on the National Treasury Central Supplier Database (CSD), hold valid tax compliance status, and can provide the forms required by the RFQ. The closing date is 11 November 2026, so interested businesses should prepare their submissions promptly and confirm all submission requirements in the bidding documents.
This tender is most relevant to accredited fire protection and fire equipment servicing companies, including those that inspect, service and certify portable fire extinguishers and hose reel systems in line with South African fire safety standards. Facilities management companies with in-house or subcontracted fire safety capability may also be suitable. Businesses should be CSD-registered, tax compliant and able to meet the POPIA and security requirements in Annexure A, or confirm with the RAF that these do not apply to the servicing scope. Small and medium enterprises and businesses that qualify for B-BBEE preference points may benefit under the PPR 2022 framework. Businesses without fire equipment servicing experience or accreditation are unlikely to be suitable.
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