Catering Services for Fraud Awareness Event NEW

The National Lotteries Commission (NLC), a public entity established under the Lotteries Act No. 57 of 1997, is seeking a catering service provider for its Fraud Awareness Campaign 2026 in Kimberley, Northern Cape. The event runs on 20 November 2026 from 09:00 to 16:30, with lunch served at 12:00 at 11A Schmidt's Drift Road, Kimberley. The service covers 13 delegates and is required for a single day, starting only after the successful bidder receives an appointment letter and an official NLC purchase order. No services may be rendered or goods delivered before the purchase order is issued.

The required menu includes bread rolls (starch), braai wors and chicken (meat), corn (vegetables), a salad selection including Greek salad and chakalaka, and beverages consisting of soft drinks with two sugar-free options and one juice. The specification is strict: all food must be freshly prepared and not prepackaged, and the provider must supply condiments and drinks on ice on delivery. Food must be mild and not greasy, with oil used moderately. Processed cheese and dairy in vegetable dishes are prohibited. Warming equipment must have adequate capacity, the successful bidder must bring its own cutlery, plates, tablecloths, glasses, dessert bowls, toothpicks and serviettes, and late delivery is not tolerated. Bidders must also hold a valid certificate from the local Northern Cape municipality confirming that their food premises are acceptable.

The tender is evaluated under the 80/20 preference point system in terms of the Preferential Procurement Policy Framework Act and PPR 2022. It has three stages: administrative compliance (SBD forms, POPIA consent, B-BBEE certificate or sworn affidavit, and a full CSD report with SARS tax compliance status), mandatory requirements (SBD 4, a complete signed quotation and the municipal food premises certificate), and price evaluation, where up to 80 points go to price and up to 20 points go to specific goals covering black, women, youth and disability ownership. Quotations must be submitted through the e-Tender portal by 10 November 2026 at 11:00 and remain valid for 60 days. Suppliers must register on the Central Supplier Database at www.csd.gov.za, and the tender is subject to the NLC's due diligence process and possible best-and-final-offer negotiations. Note that the notice is currently listed as draft, and the closing date is short relative to the event date, so bidders should confirm the timeline with the NLC SCM contact before preparing a submission.