Occupational Hygiene and Ergonomics Assessment Services

The Road Accident Fund (RAF) has issued a Request for Quotation (RFQ), reference PR10119224, to appoint a suitable service provider to conduct an Occupational Hygiene Survey and Ergonomics Assessment at its office in East London. The work supports the RAF's obligations under occupational health and safety legislation by identifying workplace health risks and assessing whether working conditions and workstations are suitable for employees. Occupational hygiene surveys typically involve measuring and evaluating environmental exposures such as air quality, noise, lighting, temperature, and airborne contaminants, while ergonomics assessments examine workstation design, posture, equipment setup, and work practices to reduce the risk of musculoskeletal strain. The detailed scope, methodology, deliverables, and reporting requirements are set out in the RFQ document, which should be reviewed in full before submitting a quotation.

Alongside the technical scope, the tender includes Annexure A, a set of Technical and Organisational Security Measures that applies if the appointed service provider will handle RAF confidential files, personal information, or other documents. Bidders must have policies and procedures in place that comply with RAF requirements and the Protection of Personal Information Act 4 of 2013 (POPIA). Key requirements include secure document handling and transport in lockable containers, a documented record of all stored and retrieved documents, controlled and monitored access on a need-to-know basis, secure physical storage, and fire protection for records. Digital systems must include appropriate safeguards such as firewalls, encryption, strong authentication, and regular patching. The service provider must also maintain a documented incident response plan, report any security incident or data breach to the RAF promptly, and provide CCTV footage, police reports, or alarm records where a breach occurs. Subcontractors must meet the same standards, and the RAF reserves the right to audit compliance and to screen company directors and personnel. Third-party providers handling personal information should also be required to sign a data protection agreement.

For qualifying service providers, this tender offers a defined, single-site assignment with a government client and an opportunity to build a track record in public sector occupational health work. Bidders should note the tight timeline, as the RFQ closes on 10 November 2026. Standard South African public procurement requirements apply, including valid tax compliance status, Central Supplier Database (CSD) registration, and the preference point system under the Preferential Procurement Regulations 2022. Bidders should also confirm the professional registrations and qualifications required for the survey and assessment work, and should be prepared to demonstrate their data protection and cybersecurity arrangements in line with Annexure A. Any clarification questions should be directed to the RAF through the channels stated in the RFQ.